BY-LAWS
OF THE
SOUTHWEST IDAHO TRAIL & DISTANCE RIDERS
INC.
ARTICLE I
MEMBERSHIP
1. Membership shall be open to all interested in endurance, trail riding
and horsemanship.
2. Members of the age of 16 years or over shall have one vote in all
matters voted upon at meetings, while members under said age shall have one-
half vote. This applies to general member voting, and to voting at
Board of Directors meetings, as well.
3. No one is eligible for membership in the corporation unless they first
execute and deliver to the Secretary a hold harmless agreement of indemnity,
waving releasing and holding the corporation, its officers, directors, employees
and agents harmless from any and all liability for injury to person or property,
in a form to be provided by and satisfactory to the corporation. This letter
agreement shall also contain a consent of said parents or guardian to the
minor's membership in this corporation.
ARTICLE II
FEES
1. Annual dues for individual members over age sixteen (16) years shall
be $20.00 and family membership shall be $30.00 per calendar year the amount
thereafter shall be established each year at the annual election meeting by the
membership of the corporation.
2. Annual dues for members under the age of sixteen (16) years shall be
$10.00 the amount thereafter shall be established at the annual election meeting
by the members of the corporation.
3. No member shall be eligible to vote at any meeting of the corporation
whose dues are delinquent.
4. The past President receives a one year honorary membership following
his term of office.
ARTICLE III
OFFICERS
1. The Officers shall consist of: President, Vice-President, Secretary and
Treasurer.
ARTICLE IV
MEETINGS
1. The annual meeting for election of officers shall be held in January of
each year.
2. Meetings shall be held at such times and places as directed by the
President.
3. A quorum for the transaction of business shall consist of 10 members
of which 2 must be officers.
4. The rules of order attached hereto as Exhibit "A" shall apply at all
meetings.
5. Any members of the corporation may be removed by affirmative vote
of two-thirds of the membership present at any regular or special meeting of the
membership. Notice of such proposed removal, setting forth the grounds
therefore, must be given in writing to the member sought to be at least thirty
(30) days, but not to exceed forty-five (45) days, prior to the meeting at which
the question is to be voted on. Reinstatement shall require affirmative vote of
two-thirds of the membership present at any regular or special meeting, and
may be considered only after written notice to all members of at least thirty
days not to exceed forty-five days, of the time, place and proposed
reinstatement where the meeting is to be held at which the question is to be
voted again.
6. At any meeting of the members of the corporation, a member entitled
to vote may vote by proxy executed in writing or by fax by the member or his
duly authorized attorney-in-fact. No proxy shall be valid after the individual
meeting it was issued for.
ARTICLE V
AMENDMENTS
1. These by-laws may be amended by a two-thirds vote of the
membership present at any regular or special meeting, but no amendment shall
be voted upon without two weeks notice, in writing, to all paid members.
ARTICLE VI
DUTIES OF OFFICERS
1. President: The President shall preside at all meetings of the club, shall
be an ex-officio member of all committees and shall perform all such duties as
are incidental to the Office of President and are required of the president.
2. Vice President: In the absence of the President, shall exercise all
functions of the President and shall be vested with all the president's powers.
3. Secretary: Shall have charge of all papers, keep such records, make
such reports, and perform such duties as are incidental to that office, and
properly required by the organization.
4. Treasurer: Shall have charge of the funds of the club, shall conduct its
banking business and audit all accounts. Checks drawn shall be signed by
either the president, Vice President or the Treasurer, shall be countersigned by
an additional officer.
ARTICLE VII
ELECTIONS OF OFFICERS
1. Only paid member are eligible to hold elective office.
2. Only members of the age of 18 and over are eligible to hold the office
of President, Vice President and Treasurer.
3. Nominations and voting shall take place at the annual January
meeting, all paid members to be given two weeks written notice of the time and
place of said meeting. Officers shall be elected by a simple majority.
4. In case of resignation or other vacancy of an officer, the president shall
appoint an officer to fill the unexpired term, except that if the resignation or
vacancy shall be in the office of President, the Vice President shall assume the
office and appoint a member to fill the unexpired term of Vice President.
5. The term of office of said officers shall be for one (1) year and they
shall serve until their successors have been elected.
ARTICLE VIII
COMMITTEES
1. The President may establish such standing and temporary committees
as he deems necessary and shall appoint members and chairmen.
2. The function of any committee may be delegated to and performed by
one person, at the discretion of the President.
ARTICLE IX
DIRECTORS
1. The business and property of this corporation shall be managed by the
Board of Directors.
2. The Board of Directors shall consist of the President, Vice President,
the immediate Past President, the Secretary, the Treasurer and four other
members to be elected at large by the membership at the annual meeting.
Directors shall be elected for a 2 year term with 2 directors elected per year
every other year. The first year will show a slate of 2 - 1 year terms and 2 -2
year terms of office and will be staggered 2 year terms thereafter.
3. The term of office of the directors shall be for two (2) years and they
shall serve until their successors shall have been elected.
4. At any meeting of the Board of Directors, a Director or Officer entitled
to vote may vote by proxy executed in writing by the member or his duly
authorized attorney-in-fact. No proxy shall be valid after the individual
meeting it was issued for.
5. A quorum for Board of Director meeting shall consist of five members
thereof.
6. Any director may be removed from office by a two-thirds vote of the
membership of the corporation at any regular or special meeting of the
membership. Notice of the proposed removal of a director must be given a
minimum of thirty days, not to exceed forty-five days, prior to the date of the
meeting at which such is to be voted upon. Such notice must state the cause for
the proposed removal.
7. Any vacancy occurring on the Board of Directors by reason of death,
resignation or removal shall be filled by appointment of the President.
8. At any regular or special meeting of the membership of the
corporation, the members may, by majority vote, alter or modify any decision of
the Board of Directors to under take any desired action or policy.
9. The Board of Directors shall not commit or expend club funds in
excess of $100.00 without approval from the general membership.
ARTICLE X
GIFTS
1. The Board of Directors may accept on behalf of the corporation any
contribution, gift bequest or device for the general purpose or any special
purpose of the corporation.
ARTICLE XI
MEMBERSHIP CERTIFICATES
1. The Board of Directors may provide for the issuance of certificates
evidencing membership in the corporation, which shall be in such form as
determined by the Board. Such certificates shall be signed by the Secretary.
The name and address of each member and the date of issuance of the
certificate shall be entered on the corporate records.
ARTICLE XII
AUDITORS
1. A committee of three Auditors, none of whom shall be directors or
officers, shall be elected by the members of the corporation at the annual
meeting, for a one year term. They shall at all times have access to the books
and records of the corporation, and shall be responsible for systematically and
regularly checking the accounting system in use. They shall completely audit
the books and records during the last days of their term in office, and shall
report their findings and recommendations to the directors and members at
large, in writing, at the annual meeting at the conclusion of their term in office.
REVISED APRIL 19, 1998
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